Privacy and Cookies Policy:
The AADC Trust operates this website.
At The AADC Trust we take your right to privacy very seriously. For that reason, we have set out this privacy and cookies policy so you can make sure you understand how and why we use the information you give us. The terms of this policy may change, so please check it from time to time.
If you have any queries about this policy please contact us at: firstname.lastname@example.org
Who are we?
The AADC Trust is a charity organisation, dedicated to helping children and their families affected by Aromatic Amino Acid Decarboxylase deficiency.
The AADC Trust is registered as a charity with the Charity Commission for UK and Wales under number: 1114367
Our Policy Purpose:
This policy (together with our Terms and Conditions and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting www.aadcresearch.org you are accepting and consenting to the practices outlined in this policy.
How we collect information from you:
Consistent with the purposes identified and standards set within this policy and other applicable privacy notices that have been provided, in some case the AADC Trust consolidates and uses personal information that individuals share through various services and channels, such as the telephone, surveys, websites and other online resources and communications, in order to enhance the quality of service we offer.
The AADC Trust is the sole owner of the information submitted by you, to us, in any way. We may use this information gathered during our organisation’s stated role, to further our charitable aims and to further understand our supporters and how best we can support you. However, we will not ever sell or rent personally identifiable information that you have submitted to this site to third parties.
Collection of your information may be through:
Your registration to an event via our website (we will only contact you about this event unless you have specified otherwise)
Via your phone call to the charity (we will always refer to our marketing preferences and make sure that we have your consent to contact you further)
Via a written consent form you have sent to the charity
Our online shop
Information we collect about you:
Will only ever the information that you have given us. This may or may not include:
Information collected by a third party:
Special category or sensitive information:
Some health information that you may tell us falls under what is deemed as sensitive information, such as your genetic data or health information. As with all the personal information you provide us, you can be assured that any sensitive information you choose to supply will be kept confidential and only shared with your consent.
What are we collecting?
We may collect some or all the following:
Your name/ affected child name
Hospital /consultant names and addresses
Genetic Diagnosis if known
Why do we collect this sensitive information?
We are often approached by research groups for suitable patients for studies and trials. The information we collect in these questionnaires makes finding suitable patients a much quicker and more reliable process.
As a charity we like to ensure that we are providing the best possible service for our patients. By understanding demographics and the disease spread it will help to ensure that our services are targeted in the right areas
Who do we share your data with?
None of this data will be shared with third parties without your knowledge and consent.
None of this data will be used for marketing purposes unless specified and you have opted given consent.
Retention of data:
We will retain your information for as long as we feel necessary. If at any stage you would like us to delete your information you can do this by contacting us at: email@example.com
We may require information following our patient population to enable us to track the development of each child. We are committed to protecting the privacy of children and their families who use this service. This is part of our approach to privacy and covers how we collect, store and manage information provided by children under the age of 13. Any such information would require parental consent. We take security of this data seriously and do all we can within acceptable means to protect a child’s personal information from loss or theft, as well as unauthorised access, disclosure, copying, use or modification.
We use your data to:
Provide you with the services, products or information you have asked.
For specific sporting events we will share your email with third parties to process registration (i.e. London Marathon event)
Administer your donation or support your fundraising, including processing Gift Aid.
Add you to our database
Keep a record of your relationship with us
Comply with financial regulations and the law
To contact you for marketing purposes by email if you have opted in to receive these. If you have provided us with your postal address or telephone number, we may send you direct mail for marketing purposes unless you have told us that you would prefer not to receive such information.
You may opt-out of marketing emails at any time. You can also change your contact preferences at any time, including telling us to no longer send you marketing by post, by contacting us at: firstname.lastname@example.org
If you request to receive no further contact from us, we will keep some basic information in order to avoid sending you unwanted materials in the future, and to ensure that we do not accidentally store details for the same person multiple times.
How long do we keep your personal data?
We keep personal data only for as long as it’s necessary. When it comes to financial donations and Gift Aid, we’re required to keep information such as the supporter’s name, address, Gift Aid declaration form(s) and financial information for 7 years for HMRC auditing purposes. We’ll retain basic information (such as a supporter’s postcode and transactional history). We believe it’s important to keep basic information of this kind in case someone leaves a gift in their Will to us and we’re re required to evidence the nature of their support if it’s contested.
How do we protect personal information?
We use a secure server when you make a donation or payment via our website. We take appropriate measures to ensure that the personal information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. All personal information is stored in a central database which has stringent measures in place for restricting access and preventing external data breaches.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and third-party organisations who have been contracted by us to process data. Our approach to personal information involves restricting access to sensitive personal information, for example health information and financial contributions, to only those departments that need this data in order to carry out their functions.
We use the following systems for processing and storing your data:
Unfortunately, no data transmission over the internet can be completely secure. Whilst we do our best to protect your personal data, we cannot guarantee the security of any information which you transmit to us online and you must understand that you do so at your own risk.
By providing us with your personal data, including sensitive personal data such as your state of health, you consent to the collection and use of this information in accordance with the purposes described above and this privacy statement.
You also consent to our transferring your information to countries or jurisdictions outside the UK if necessary for the above purposes. These countries may not provide the same level of data protection as the UK.
Your rights under the GDPR:
The General Data Protection Regulation (GDPR) gives you more control over what happens to your personal information. Under this legislation you have the right to:
be given clear, transparent and free information about how your data will be used;
access your personal data so that you can see how your personal information is being used by us;
have your personal information updated and corrected;
obtain and reuse the personal data you have given to us for your own purposes;
request that we permanently delete or remove your information where there is no “compelling” reason for us to keep it; and
request that we don’t use your personal data for specific purposes and, unless we are under a legal or contractual obligation, we must respect your wishes.
The GDPR also prohibits us from using solely automated technologies to build profiles and make decisions about people who support us which will have “legal or similarly significant effects”, unless:
it’s necessary to fulfil a contract;
it’s been authorised by a Union or Member state law; or
you’ve given your explicit consent for your information to be used in this way
How to access and update your personal information:
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by contacting us using the contact details below. You may also withdraw your consent for us to keep your personal data for some of the above purposes by writing to the address below.
You have a right to access the personal information we hold about you and in certain circumstances to be provided with a copy of that information. You can request this free of charge by email: email@example.com or by writing to:
The AADC Trust
205/206 Soper Hall,2 Harestone Valley Road, Caterham, Surrey, CR3 6HY
If you are unhappy with the way in which your personal data has been handled you are entitled to make a complaint to the Information Commissioner’s Office.
Analyse our web traffic using an analytics package. This aggregated data on usage helps us improve the website design, structure, content and function
Test content on the website. For example, 50% of our users may see one piece of content, the other 50% will see something else.
Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.
For further assistance visit in your browser or www.aboutcookies.org.
Securing Your Personal Information:
The AADC Trust will take reasonable steps to protect personal information as it is transmitted from your computer to out online resources and servers, as well as to protect information in its possession from unauthorised access, disclosure, alteration or destruction. It is your personal responsibility to secure your own copies of your passwords and related access codes for our online resources.
Disclaimer and Limitation of Liability:
We make every effort to check and test materials for viruses. However, it is recommended that you run an anti-virus program on all material downloaded from the internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer which may occur whilst you are using material derived from our website: www.aadcresearch.org